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Project Coordinator

Company: Pure Power Engineering
Location: Hoboken
Posted on: August 7, 2022

Job Description:

Pure Power is seeking a project coordinator to join our team and contribute towards all aspects of project setup and project receivables. This role provides a terrific opportunity to be part of the rapidly growing solar power industry and work collaboratively and cooperatively with various team members and clients. This project coordinator will work directly with our Controller and Senior Accountant. The ideal candidate is someone starting out on their career path responsible for the setup of new projects and change orders within the project management application, entering of daily cash receipts from clients, and assists with documentation to support the submission of invoices to clients.

About Pure Power
Pure Power is an engineering firm specializing in designing big, challenging, and high-profile Solar PV systems. As a full-service engineering firm, we create the electrical and structural drawings and calculation packages for bidding, permits, and construction, as well as supporting the lead up to the full engineering drawings, primarily interconnection support and electrical/structural feasibility studies.

Those that join the company have an opportunity to:
Work in a fast growing, exciting, & innovative industry.
Have a career with purpose and impact on the environment.
Contribute to the best and largest firm in the solar industry with a great reputation built over the past 10 years.
Take pride that our services really are the best in the industry. There is no fake it until you make it here!
The Project Coordinator will need to gain full understanding of the project structure, process for creating new projects, entering of change orders, and enter all daily cash receipts. Direction will be provided for project and change orders by the Controller and daily cash receipt processing by the Senior Accountant.

Project Setup
Run a daily project report from the CRM listing new projects awarded
Use the project report as the guide to create projects in the project management application
Setup the work breakdown structure of tasks for timesheet entry
Create the billing rules used to invoice clients
Establish the project folder using the project number created for the engineering team

Change Orders
Run a daily change order report from the CRM listing new change orders awarded
Use the change order report to update the existing project's work breakdown structure
Add the change order milestone to the billing rule

Cash Receipts
Create client cash receipt entries in the accounts receivable application
-Entries created by client with date of receipt
-Match open invoices and amounts to remittance documentation
-Code each receipt to the associated project
Contact clients when a remittance document has not been received

Client Invoice Support
Complete documentation, such as lien waivers, to be submitted with invoices
Assist with invoice submissions to clients through online portals

Required Qualifications
0-1 years of experience.
CRM or Microsoft Dynamics experience.
Excellent organizational skills and work independently
Flexible and able to work in a fast-paced work environment.
Knowledge of Microsoft Office suite of applications (Excel, Work, Outlook)

This position will be based out of our exciting downtown Hoboken, NJ Headquarters with the flexibility to work a hybrid in-office and remote weekly schedule. We are next to public transportation options from NYC and Northern NJ. We also provide a private parking spot for the days when an employee wishes to drive to the office.

Compensation and Benefits
We offer a competitive salary commensurate with experience. We pay 100% of our employee benefits costs and offer healthcare plans, dental, vision and 401K matching.

Equal Opportunity Employer
Pure Power is an Equal Opportunity Employer (EOE) that values and respects the importance of a diverse and inclusive workforce. It is the policy of the company to recruit, hire, train and promote persons in all job titles without regard to race, color, religion, sex, age, national origin, veteran status, disability, sexual orientation, or gender identity. We recognize that diversity and inclusion is a driving force in the success of our company.


Keywords: Pure Power Engineering, Hoboken , Project Coordinator, Other , Hoboken, New Jersey

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