Receptionist Administrative Assistant

Company: The Step by Step School
Location: Hoboken
Posted on: May 15, 2022

Job Description:

Job Description Job description Step by Step School is seeking a friendly, detail-oriented front desk receptionist/secretary. This is a full-time, year-round position for our daycare program, our afterschool program, and our summer camp program. The right person will: be friendly and smiling, calm under pressure, able to multi-task at a front desk with phones, computer, intercoms, managing security doors. Step by Step School has a very diverse family population; the front desk receptionist must be open to varied lifestyles and cultures. Flexibility is important and the willingness to work as a part of a team. Minimum Qualifications: Smiling, warm, friendly demeanor; able to greet parents and visitors and answer their questions Ability to work with a highly diverse population. Must qualify for Level 2 Background Screening as required by DCF for employment in a licensed childcare facility Calm under pressure. Answer incoming phone calls. Learn to use the J phone and intercom system. Maintain a pleasant, smiling, phone voice. Take and distribute phone messages; transfer phone calls through the J system. Excellent command of English language both spoken and written. Multi-lingual is a bonus: Spanish. Ability to work pleasantly and professionally with teachers and to show empathy and understanding for young children and their parents. Highly organized and discrete. Filing of confidential and general paperwork. Must be computer literate and able to type; knowledge of Microsoft Outlook, Word, and, Excel is preferable Able to keep and disseminate the school's master calendar Must be discreetly able to screen visitors, use good judgment or ask if questionable Maintain daily attendance records Maintain extra-curricular class records' Use the J's copier and learn to use and maintain it (keep filled w paper, staples, etc.) Inventory and ordering of office supplies Assist with pre-school and PTO fundraising as needed (collection and distribution of money, flyers, etc.) Mailings (school emailings and regular mail) as needed Create and Maintain lists as needed such as: Early & After Care, Camp and School Groups, etc. Job Types: Full-time, Part-time Pay: $13.00 - $15.00 per hour

Keywords: The Step by Step School, Hoboken , Receptionist Administrative Assistant, Administration, Clerical , Hoboken, New Jersey