Part-Time Administrative Assistant
Company: Brown Harris Stevens
Location: Hoboken
Posted on: May 10, 2022
Job Description:
Brown Harris Stevens Residential Sales, LLC is the
quintessential luxury residential real estate firm, with a history
of leadership and a culture of professionalism and discretion
dating back to 1873. At every level of Brown Harris Stevens, you
will find highly experienced, knowledgeable experts,
single-mindedly devoted to your interests and your
satisfaction.
With offices in New York City, The Hamptons, Palm Beach, and Miami
our brokers are exceptional - leading the field with the quality of
their work ethic, their outstanding success rate and the sheer
quantity of their transactions.
Essential Functions:
- Responsible for the successful on-boarding of all new Sales
Agents, which includes creating Welcome Kits and Benefit Packets,
conducting new Agent orientations, coordinating BIO information for
web site, etc.
- Create a collaborative environment as a liaison between Agents
and Departments within the organization, including Accounting,
Marketing, Human Resources, etc.
- Accurately prepare and copy board packages as instructed by
Agents.
- Provide administrative support to Agents, which includes
generating letters, copying, faxing, assisting with mailings,
etc.
- Assist Agents with uploading photos for their listings, running
credit reports, and responding to general client inquiries.
- Order/track business cards and name plates for all Agents.
- Coordinate and track all advertising loans between Agents and
Marketing.
- Process mail, and create the mailing tracker to be sent to
Marketing
- Proof read all deliverable s, communications, etc.
- Ensure consistency and standards are met on all work
products.
- Maintains the Agent mailbox directory.
- As needed, format and produce production-ready marketing
pitching materials for client and prospect presentations, and
assist with presentations maintaining overall presentation quality,
accuracy, and integrity.
- Provide back-up administrative support as needed.
- Assist with special projects as needed.
Requirements
Knowledge, Skills and Abilities:
- Professional and courteous demeanor with exceptional
communication, customer service and interpersonal skills
required.
- Must possess a high degree of proficiency with MS Office
products including Word, Excel, Access, Power Point, PDF Converter,
and Outlook.
- Ability to learn and demonstrate excellent working knowledge of
Real Plus.
- Must be able to maintain the highest level of confidentiality.
Ability to handle sensitive material concerning the
organization.
- Strong organizational/time management skills required. Ability
to handle multiple tasks simultaneously and meet designated
deadlines.
Minimum Qualifications:
- Associates or Bachelor's degree preferred
- 2 years or more of real estate or related industry experience
highly desirable.
- 2-3 years of administrative support experience required,
preferably in Real Estate or Sales environment.
Benefits
Part-time Hours: Monday- Friday
3:00pm-7:00pm
Brown Harris Stevens Residential Sales, LLC and all of it's
affiliates are an Equal Opportunity Employer.
Keywords: Brown Harris Stevens, Hoboken , Part-Time Administrative Assistant, Administration, Clerical , Hoboken, New Jersey
Didn't find what you're looking for? Search again!
Loading more jobs...