Part-Time Administrative Assistant

Company: Brown Harris Stevens
Location: Hoboken
Posted on: May 10, 2022

Job Description:

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, with a history of leadership and a culture of professionalism and discretion dating back to 1873. At every level of Brown Harris Stevens, you will find highly experienced, knowledgeable experts, single-mindedly devoted to your interests and your satisfaction.

With offices in New York City, The Hamptons, Palm Beach, and Miami our brokers are exceptional - leading the field with the quality of their work ethic, their outstanding success rate and the sheer quantity of their transactions.

Essential Functions:

• Responsible for the successful on-boarding of all new Sales Agents, which includes creating Welcome Kits and Benefit Packets, conducting new Agent orientations, coordinating BIO information for web site, etc.
• Create a collaborative environment as a liaison between Agents and Departments within the organization, including Accounting, Marketing, Human Resources, etc.
• Accurately prepare and copy board packages as instructed by Agents.
• Provide administrative support to Agents, which includes generating letters, copying, faxing, assisting with mailings, etc.
• Assist Agents with uploading photos for their listings, running credit reports, and responding to general client inquiries.
• Order/track business cards and name plates for all Agents.
• Coordinate and track all advertising loans between Agents and Marketing.
• Process mail, and create the mailing tracker to be sent to Marketing
• Proof read all deliverable s, communications, etc.
• Ensure consistency and standards are met on all work products.
• Maintains the Agent mailbox directory.
• As needed, format and produce production-ready marketing pitching materials for client and prospect presentations, and assist with presentations maintaining overall presentation quality, accuracy, and integrity.
• Provide back-up administrative support as needed.
• Assist with special projects as needed.
  
  Requirements
  
  Knowledge, Skills and Abilities:
  
  • Professional and courteous demeanor with exceptional communication, customer service and interpersonal skills required.
  • Must possess a high degree of proficiency with MS Office products including Word, Excel, Access, Power Point, PDF Converter, and Outlook.
  • Ability to learn and demonstrate excellent working knowledge of Real Plus.
  • Must be able to maintain the highest level of confidentiality. Ability to handle sensitive material concerning the organization.
  • Strong organizational/time management skills required. Ability to handle multiple tasks simultaneously and meet designated deadlines.
    
    Minimum Qualifications:
    
    • Associates or Bachelor's degree preferred
    • 2 years or more of real estate or related industry experience highly desirable.
    • 2-3 years of administrative support experience required, preferably in Real Estate or Sales environment.
      
      Benefits
      
      Part-time Hours: Monday- Friday
      
      3:00pm-7:00pm
      
      Brown Harris Stevens Residential Sales, LLC and all of it's affiliates are an Equal Opportunity Employer.

Keywords: Brown Harris Stevens, Hoboken , Part-Time Administrative Assistant, Administration, Clerical , Hoboken, New Jersey