Administrative Assistant - Scheduler

Company: Visiting Nurse Service of New York
Location: Hoboken
Posted on: May 4, 2022

Job Description:

OverviewPerforms general administrative duties to support the Medical Professional Corporation ("PC"). Assists program/department head or staff with coordination and execution of administrative tasks necessary to meet the goals and objectives of the Department. Works under moderate supervisionResponsibilities

• Assists Practice Associate with accurate patient scheduling and schedules patients' medical visits with Nurse Practitioner, and other clinicians as needed. - Enters information into the billing system, registers patients, ensures proper medical coding and facilitates/assists with medical billing and reporting.
• Maintains department/program files and performs accurate filing using established system, including scanning corporate files and documents and maintaining electronic files.
• Answers and screens telephone calls using established and appropriate greeting; takes detailed messages and routes calls to appropriate party, areas and/or program. - Responds to general inquiries, requests for information, follows up, as appropriate and refers complex non-routine inquires to supervisor or appropriate party.
• Assists the Practice Associate and Practice Director with the clinician credentialing process. - Alerts staff members of expiring licenses/certifications and reports/escalates issues to the necessary staff member. - Ensures all records, files/data are updated in necessary databases. -
• Assists Practice Associate in insurance eligibility checks and initial and ongoing visit authorization prior for care being provided by the PC. - Communicates with clinicians as needed.
• Maintains and updates medical records for ESPRIT Medical Care and ensures necessary documentation is in order with proper identification, signatures and dates. -
• Coordinates and schedules meetings, arranges logistics and equipment needs, prepares and distributes meeting notifications and invitations, establishes attendance list, prepares agenda and materials for meetings, and takes minutes, as needed.
• Prepares correspondence, memos, and reports from notes provided by PC management or staff. - -
• Receives, opens, sorts, and distributes incoming mail and routes outgoing mail to the appropriate area for action. - Prepares and sends mailings and packages.
• Monitors and orders department supplies and equipment inventory. - Calls for service and equipment repair, as necessary.
• Compiles information and prepares basic analyses of requested information or data.
• Participates in special projects and performs other duties, as required.
• QualificationsEducation: - High School Diploma or GED required. -Experience: - Minimum one year of general office experience required. - Effective oral and written communication and customer service skills required. - Basic personal computer skills including Microsoft Word, Excel required. - Health care insurance reimbursement, financial verification and third-party reimbursement experience, preferred. - -Prior medical office experience preferred. -

Keywords: Visiting Nurse Service of New York, Hoboken , Administrative Assistant - Scheduler, Administration, Clerical , Hoboken, New Jersey