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Billing & Collections Assistant

Company: Hudson Group
Location: Hoboken
Posted on: June 15, 2022

Job Description:

Grow With Us!
Hudson is North America's leading travel retailer. For over 30 years, Hudson has met the needs and wants of travelers in more than 1,000 duty-free, duty-paid, and food & beverage stores. We couldn't serve our customers, landlords, and partners in airports, commuter terminals, hotels, and casinos without the continued support of our greatest assets: our team members. We're dedicated to hiring and training exceptional team members, who are committed to serving the customer as the Traveler's Best Friend. We strive to ensure we're fulfilling our team members' career potentials through training, skills-development, and career pathways - as our team members grow and succeed both personally and professionally, so does Hudson.

The Billing & Collections Assistant position is for you, if you would enjoy:

  • Assisting with quarterly and yearly invoices for Magazine, and Confections POS/ Rebates promotions
  • Assisting with gathering of documentation during audits
  • Working at the corporate office (NASC) in East Rutherford, NJ
    Key Accountabilities - your team is counting on you as a Billing & Collections Assistant to:
    • Bill monthly and yearly invoices for Books promotions and rebates.
    • Collection and follow up on Book invoices.
    • Assist with quarterly and yearly invoices for Magazine promotions, and product programs and promotions for Confections POS /Rebates, and Merchandising.
    • Maintain contract files up-to-date.
    • Process department invoices for payment and customer refunds via Basware and follow-up accordingly as well as resolve any payment issues.
    • Assist with credit memo processing in Basware.
    • Process new vendor forms for Sales & Marketing Dept.
    • On-going audit to ensure all programs on Promo Calendar have been invoiced.
    • Assist with gathering of documentation during audits.
    • Run on-demand reports from billing system to support Sales & Marketing efforts.
    • Collaborate on special projects as needed.
      Billing & Collections Assistant Required Qualifications:
      • Good communication skills, both written and verbally
      • Good organizational skills
      • Experience with MS Excel and Outlook
      • Strong attention to detail
      • Retail and/or magazine/books/confection industry experience a plus
      • Team player
        Some of our Company-Offered Benefits & Perks Include:
        • Health & Well Being: Medical/Dental/Vision Insurance
        • Paid Time Off
        • Various Personal and Parental Leave Programs
        • Universal Life Insurance
        • Retirement Programs & Matching Employee Contributions: 401K & RRSP
        • 20% off Hudson Employee Discount
        • Employee Recognition & Anniversary Programs
        • Training, Development, and Growth Opportunities
        • Tuition Assistance & Scholarship Programs
          For additional information on our benefits, please visit: https://www.hudsongroup.com/careers/our-perks.

          Hudson is an Equal Opportunity Employer of all qualified individuals. All employment decisions are made without regard to age, race, color, religion, sex, sexual orientation, national origin, citizenship, disability, military leave or veteran status, genetic information, or any other status protected by applicable federal, state or local law. We are committed to creating an inclusive workplace in which we value diversity and unique experiences, backgrounds and identities.

          All offers are contingent upon successful completion and passing of background checks and/or employment verification results.

          Note to Staffing Agencies: Please do not directly contact Hudson hiring managers regarding candidates for our positions. If assistance is needed in filling any position for Hudson, a member of the talent team will reach out directly vetted agency partners.


Keywords: Hudson Group, Hoboken , Billing & Collections Assistant, Accounting, Auditing , Hoboken, New Jersey

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